Minutes from the LTWCA Board Meeting
30 Aug. 2001, 7:00 p.m.
Present were: Linda Drey-Nightingale, Julie Duncan, Mike Glenn, Christine
Hunner, Nancy Neuer, Gale Smith, Armin Staprans, Marguerite Thayer.
Minutes from the 11 July 2001 Meeting were corrected and approved. The
correction was in Section IV.F.: there are â€œ15â€* seats on the Board and â€œ11â€*
possible Board votes.
There was a discussion about the timeliness of approving the Board Meeting
minutes. Several ideas were discussed. The Board agreed upon the Secretary
or minute taker circulating the minutes to the Board Members via e-mail. The
Board Members would have a 5-day period to correct or approve the minutes.
After that time the minutes would be finalized and sent to all Board Members
and Jerry Jensen to be posted on the LTWCA web site.
A budget of $150 was decided on for the 16 September Business Picnic. This
will be used to buy beer, soda, water, ice and napkins.
The following is a breakdown of duties for the picnic:
Armin - table, 4 chairs, 2 ice tubs, childrenâ€™s toys
Carol Wagner - emergency information
Christine - 3 chairs, cooler, whiteboard and markers
Gale - beer, soda, water, napkins, 4 chairs
Julie - name tags, check-off-list of residents
Linda - 4 chairs, childrenâ€™s games (scavenger hunt, etc.) and toys, extra
Articles of Association and ballots
Michael - trash cans, recycle bins, canning pot for ballot collection
Marguerite - extra plates and silverware, collect dues and emergency money,
check off who pays
Peri - ice (about $20 worth)
The changes to the Articles of Association made by Linda Drey-Nightingale
were approved and two additional changes were made to clarify the text. In
Section IV. A. â€œone from each of the four Districtsâ€* was changed to â€œone each
from each of the four Districtsâ€* and in Section IV. F. â€œas each Districtâ€*
was changed to â€œbecause each District.â€*
A sample ballot was handed out. Armin Staprans offered to share District I
with Gale Smith. Thank you, Armin! Jamie Sovereign will also be added to
the ballot. Linda has a few more people to hear back from, but so far no one
has offered to run for president. Linda will get the draft ballot out to the
nominees ahead of time so they can make any necessary changes. Then the
final ballot will go out to each member of the community a number of days
before the picnic. No more possible candidates were mentioned. On the same
ballot with the Board will also be the vote on the Articles of Association.
There will be 3 possible choices for the Articles: 1) yes to all Sections,
2) yes to all Sections except Section ___, comments_____, 3) no to all
There was a discussion about having a vote on the members of the zoning
committee and it was decided that a vote was not needed. The Board, which is
voted in, would be the group to carry out the recommendations of the zoning
A strategy was decided on for the long term if no president was elected. The
Board members will rotate the presidential duties until a president is found.
During the community Meeting the children will have activities to do. Linda
and Armin will have supplies to make this happen. The suggested agenda for
the Meeting is:
Discuss the Articles of Association
Go over ballot and introduce nominees
Collect the ballots
Emergency Preparedness update
The meeting adjourned at 8:45 p.m. Thanks to all who attended on such short
Respectfully submitted by Linda Drey-Nightingale, Julie Duncan, and Gale Smith