Los Trancos Woods Community Association

Minutes of the Meeting of the Board

May 7, 2003, 7:00 p.m.

Attendees: Linda Drey-Nightingale, Julie Duncan, Michael Glenn, Nancy Neuer, Peri Nielsen, Curt Parkin, Jean Rasch, Rebecca Reynolds, Cindy Russell, Jan Simpson, Gale Smith, David Smernoff, Armin Staprans, Marguerite Thayer, Carol Wagner. Rebecca led the meeting.

Public Comment: None.

Treasurer’s Report: Julie Duncan, the LTWCA Treasurer, gave the Treasurer’s Report.

Emergency Preparedness: Carol announced that David Smernoff and Jamie Sovereign have graciously agreed to assume some of her responsibilities. Thanks, David & Jamie!

Fall Picnic: The Board agreed to have the fall picnic on Sunday, September 21, 2003 at 3:00 p.m. Linda is going to check with the Dakes to see if they might offer their front yard again for the occasion.

Zoning Committee Update: Armin reported on the results of the Zoning Committee ballot, which was mailed out a few months ago to each LTW property owner according to his or her Assessor’s Parcel Number(s) (“APNs”). Those property owners who did not respond to the first mailing were contacted via email and/or by phone. The final results reflect a response rate of 84%! The results, counted on a one-vote-per-APN basis, were as follows:

103 votes in favor of the proposal (approx. 70% of votes and 59% of total APNs)

32 votes against the proposal (approx. 21% of votes and 18% of total APNs)

12 abstentions (approx. 9% of votes and 7% of total APNs)

In light of the majority of votes in favor of the proposal, the Zoning Committee intends to forward these results, along with copies of the returned ballots, to San Mateo County, including Rich Gordon and Terry Burnes. Armin distributed a draft of the letter to be included with the ballots. The Board resolved that the letter should have LTWCA letterhead to signal the Board’s support for the Zoning Committee’s work and the process followed to elicit the votes from the community at large.

Candidates for the Next Election: The Board discussed and agreed to begin soliciting candidates to fill positions on the Board for the following year. While last year an election was held, the Board determined that, given the number of vacancies on the Board, the decision as to whether a formal election was needed should be deferred. Currently, there are vacancies for representatives from District I, II, III and representatives-at-large. If anyone is interested in serving, they should contact one of us!

Calendar for Rotating Board Chairs: The Board discussed whether anyone is interested in being the President. Armin suggested he might be interested and would think about it. The Board agreed it would continue to rotate the responsibility of chairing Board meetings and preparing agendas. The Board resolved that meetings would now be held on odd-numbered months and on the second Wednesday of every month, unless the Board determined that additional meetings were needed. The schedule for the next two years is as follows:

July 9, 2003 & September 10, 2003: District IV

November 12, 2003 & January 14, 2004: District I

March 10, 2004 & May 12 2004: District II

July 14, 2004 & September 8, 2004: District III

November 10, 2004 & January 12, 2005: Reps-at-large

March 9, 2005 & May 11, 2005: District IV

July 13, 2005 & September 14, 2005: District I

Role of the LTWCA: Linda suggested the LTWCA might want to consider expanding its role beyond providing the Directory and organizing the Fall picnic. She suggested some ideas to consider, including a tour of GreenWaste; a LTW recycling day; a LTW yard sale; walks with community experts on flowers, geology and history; a visit by the LTW Marching Band, etc. The Board agreed this was a good idea and would consider it more formally at the November meeting.

New Business: Armin reported that a culvert on his property used to drain water from Ramona Road has failed. Regrettably, the County is refusing to pay for its repair and Armin’s family has decided to fund the repair, rather than get involved in protracted litigation. Armin has also noticed another culvert nearby, which had been dry, now has water running through it continuously. He thinks both of these incidents might signal a larger issue with respect to LTW’s entire storm drainage infrastructure. The Board discussed this issue generally and decided it was worth mentioning in the upcoming Newsletter to alert other property owners to potentially serious issues with drainage.

The next LTWCA meeting will be held at 7:00 p.m. on July 9, 2003 at 21 Old Spanish Trail.

The meeting was adjourned at 8:50 p.m.

Respectfully submitted, Peri Nielsen, LTWCA Secretary.