Los Trancos Woods Community Association

Minutes of the Meeting of the Board

January 12, 2005, 7:00 p.m.



Attendees:    Jan Avilla, Nelson Dake, Linda Drey-Nightingale, Michael Glenn, Mary McDonald, Peri Nielsen, Rebecca Reynolds, and Jamie Sovereign. Michael led the meeting.


Public Comment: The Board discussed the recent correspondence from LAFCo concerning the proposed sewer annexation. Certain attendees remarked that the projected expense was higher than anticipated and that there were questions regarding the extent of the financial obligations imposed on the annexation group’s original members. The Board agreed that it would be prudent to continue to discuss this process at the Board level and remained informed in light of the community interest in the project.


Emergency Preparedness:          Jamie reported that, owing to the lower than expected turn-out, the First Responders’ Class given by CERP had been cancelled. She also reported the dates for upcoming Woodside Fire Department drills: April 30, Earthquake Drill and October 15, Woodlands Fire Drill.


Jamie also informed the Board that she and David Smernoff were having difficulties assuming the responsibilities of emergency preparedness and did not believe they could continue to remain in their posts without assistance. The Board thanked Jamie for her efforts thus far, as well as her decision to be forthcoming with respect to the issues she and David were confronting in terms of limited time and resources.


Discussion and deliberation ensued, and the Board asked Jamie to work with David and Linda to outline the “job duties” required of the Emergency Preparedness Coordinators. At the next Board meeting, the Board will review this outline and determine whether it is in the best interests of the community to solicit new or additional Emergency Preparedness Coordinators or to assign to Board members (or others) some of the requisite Emergency Preparedness Coordinator(s)’ job duties. The Board agreed that the Woods’ emergency preparedness continues to be one of the most important goals of the LTWCA and that it would strive to ensure that it would continue to be a priority in the future.


Linda also reported that Marguerite Thayer, long-time Board member, suggested that the District Representatives take a tour of Pony Tracks Ranch (the Woods’ Emergency Safe Haven) to familiarize themselves with the ingress and egress routes and the emergency response supplies on hand. The Board agreed that a tour would be a good idea and should be organized. Linda also said she would distribute the Emergency Survey forms previously collected from the Districts to the various District Representatives. She noted that, as a matter of course, copies of these forms were also provided to the Emergency Preparedness Coordinators, the Emergency “Cluster Leaders” and their Alternates on the LTW Phone Tree, as well as the LTW Emergency Operation Center.


Zoning Update: Linda repeated the information previously disseminated by Armin Staprans, namely that he had been notified by the County that the LTW zoning proposal had been received and was being placed on the County’s calendar for processing and hearing.


Recycling: After discussion and deliberation, the Board determined that it would conduct a recycling drive to collect old cell phones and batteries at every LTW picnic. In addition, Linda will publish in the Newsletter information about recycling phones, batteries, household paint, etc.


Picnic Menu: After discussion and deliberation, the Board determined that the next LTW picnic would give residents the chance to bring their own meat/fish to barbecue.


Empty Rep-At-Large Position: After discussion and deliberation, the Board agreed that an effort would be made to contact potential candidates for this position, including new residents. The Board will follow up at the next meeting.


Directory Distribution: The Board discussed who/what organizations should receive the LTW directory. It was agreed that recipients should include Vista Verde’s emergency preparedness coordinator and president, as well as the head of the LTW Water District. The Board will consider distribution to the Woodside Fire Department after further research.


The next LTWCA meeting will be held at 7:00 p.m. on March 9, 2005 at 1074 Los Trancos Road.


The meeting was adjourned at 8:30 p.m.


Respectfully submitted, Peri Nielsen, LTWCA Secretary.