Los Trancos Woods Community Association

Minutes of the Meeting of the Board

Wednesday, January 10, 2007


The meeting took place at Nelson Dake’s residence. It was called to order at 7:15 P.M.


In attendance were Nelson Dake, Jamie Sovereign, Julie Duncan, Michael Glenn and Arthur Nielsen (who arrived at 7:25 and took the minutes).


Treasurer’s Report. Julie Duncan delivered the Treasurer’s Report.


Zoning Proposal. The Board noted that San Mateo County had not yet responded to the neighborhood zoning committee’s letter summarizing proposed zoning changes.

Michael noted the legal doctrine of “laches,” in which a legal claim can be regarded as abandoned if it is not pursued within a reasonable amount of time. After discussion, the Board decided to make a written inquiry to the County about the proposal’s status. This would put the County on notice that LTW remains interested in pursuing the proposed zoning changes. The Board nominated Linda Drey-Nightengale to work with appropriate community members to prepare such a letter and submit it to the County.


Emergency Preparedness. Arthur and the Board discussed the following issues:


1. Third medical kit. Arthur informed the Board that Gale Smith, whom the Board initially wished to take custody of the third medical kit, already has two of her own. After discussion, the Board resolved that the third kit should be permanently placed at the Emergency Operations Center (Hunners’ garage, 1247 Los Trancos Road). Arthur also reiterated that as of last fall, all three medical kits have had expired materials replaced by CERPP.

2. After discussion about LTW residents who have first-responder training, Jamie suggested that someone call Carol Wagner for additional information. Julie agreed to do so.

3. Julie requested the updated survey form for distribution to newly arriving LTW residents.

4. Jamie described a dry-toilet system she had heard about, for the purpose of providing for hygienic chemical disposal of human waste in the event that a disaster disables plumbing. The board was interested in this as an emergency preparedness contingency, and Jamie agreed to provide additional information about the product.

Dogs. The Board discussed Linda Drey-Nightengale’s proposal to introduce a fourth dog waste bag dispenser in the neighborhood. Although some members of the Board expressed disappointment about the persistence of the dog waste problem, the Board agreed that the bag dispensers are a low-cost method of dealing with it that may, over time, make the neighborhood’s dog-owners more familiar with the availability of the bags and the need to use them. After discussion, the Board authorized Linda to proceed with installing a fourth dispenser.

Newsletter. The Board made a call for submissions to the next newsletter, to be submitted to Linda by a deadline to be announced. Michael suggested another item about the continuing problem with small trinkets being left along the trails.


Policy for Sharing LTW Addresses with Outside Authorities. The Board considered a request from the Portola Valley Community Fund for a list of the addresses of LTW residents. Their purpose would be a distribution in support of the Portola Valley Town Center project. Although the Board agreed that this distribution probably would present little privacy risk to LTW residents, the Board acknowledged that LTW residents had given their addresses to the LTW Community Association based on an explicit representation that the addresses would be used only for community business and not distributed for other purposes. The Board discussed and rejected “opt-out” and “opt-in” policies that might be devised to accommodate the PV Community Fund project. The Board reiterated its policy not to distribute any addresses or other personal information outside the neighborhood.


Next meeting. Subject to confirmation, the next meeting of the Board will be at 7:00 P.M. on Wednesday, March 21, 2007, at 1074 Los Trancos Road.


The Board adjourned the meeting at 8:15 P.M.


Respectfully submitted, Arthur Nielsen, acting Secretary.