Los Trancos Woods Community Association
Board of Directors Meeting Minutes
15 August 2012
Attendees
Jan Avilla
Julie Duncan
Steve Friedman
Sonia Martinez
Tom Thayer
Treasurer
Report (Julie)
Expenses since last meeting: $944.43 for Community Resource Guide printing- $414 from LTWCA funds
and $530.03 from Emergency Preparedness funds
Current balances:
Emergency Preparedness $3243.54
LTWCA $ 326.82
Total Checking $3263.54
Savings Account (LTWCA) $1796.19
Cash (LTWCA) $ 58.96
Dues Collection
Goal: Collect $60 per household dues from all households in LTW
Board action: Unanimous approval for using PayPal and for not charging extra for those who use it to pay their dues
Next steps:
1. Julie to work with Jerry Jensen to establish PayPal account for dues collection and to place ÒDonationsÓ button on our web site
2. Steve to create email distribution list for LTW only, write draft dues message for Board member review, and send out message to the distribution list
3. Board members will then be responsible for whatever further actions are needed to collect dues from within their district
Picnic
Joint picnic
with Vista Verde and Blue Oaks
Date, time and location: Saturday, September 22nd, 11:00 to 2:00
Board action: Reaffirmed our willingness to pay half of the total expenses
Next steps:
1. Tom to send Rob Kalman an email addressing
a. The number of volunteers needed and their capabilities
b. A mechanism to allow residentsÕ house guests to attend, and to be able to accept payment for the
c. SteveÕs idea for using outdated fire extinguishers so that people can get experience using them
d. Continued communication of the picnic plans
2. We will draft a message and send it to SteveÕs Los Trancos distribution list emphasizing that this is a joint VV and LTW picnic (i.e. we are not just guests at the VV picnic)
Annual
Meeting
We discussed
our obligation to hold an annual LTWCA meeting and agreed that we could not do
it at the picnic.
Next Steps:
1.
Tom
to review Bylaws to determine annual meeting requirements
2.
Steve
to find out how the Water Board is able to arrange for a room at the school or
PV center for their meetings so that we can do the same for our annual meeting
3.
The annual
meeting will tentatively be held in the fall after the picnic (e.g. October)